For Brands & brand owners · Retail & private-label teams · Garment manufacturers & suppliers · Buying houses & sourcing agents
Describe the product and the order
Start with the style reference, intended wearer, application, season and expected use. State the quantity by colour and size, destination and required delivery stages. Mark whether a reference sample represents appearance, fit, fabric or all three. A photograph alone is not a measurable production specification.
- Give every revision an identifier and date.
- Separate confirmed requirements, targets and questions still open.
- Name the responsible approval role and communication channel.
Make the garment measurable
Record measurement points, a diagram or reference, size chart, grading rules and agreed tolerances. Describe seams, stitch requirements, trims, labels, decoration and packing. For fabric, define composition, construction, target GSM, finished usable width, hand, finish and shade reference. Testing requirements need an agreed method and acceptance threshold, not an unqualified statement such as good quality.
Show who supplies and approves each item
| Item | Record before production |
|---|---|
| Fabric and trims | Buyer-supplied or supplier-purchased; approved reference and allowed substitutions |
| Samples | Fit, size set and pre-production stages; required evidence and approval role |
| Changes | Revision, affected quantity, cost/delivery effect and written acceptance |
| Bulk | Inspection basis, rework responsibility, packing and dispatch milestones |
Use a change example
If a buyer changes an approved size ratio after fabric booking, update the ratio and recalculate consumption, marker assumptions, trim quantities and delivery implications. Keep the previous revision; do not rely on an isolated message as the only change record. Confirm acceptance of the revised price and lead time before treating the change as part of the order.
Check the handover
Ask the supplier to list assumptions and missing information before quoting. Compare its response against the brief, close exceptions and retain the approved sample reference. A completed brief improves communication; actual bulk suitability still depends on sampling, production controls and the agreed tests.
Examples illustrate a method; they are not market quotations, supplier certifications or guarantees of commercial results. Confirm your own assumptions and the requirements of the specific order.
Have a correction or a practical question? Contact Trustex Industries.